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Buying Club Information

Buying Club Information

One of the benefits of Potsdam Food Co-op ownership is the Buying Club. Harkening back to the co-op buying clubs that flourished in the 1960s and 70s, The Buying Club allows Co-op Member-Owners to take advantage of the store’s buying power to reduce food costs. Co-op Member-Owners are able to place wholesale orders and buy in bulk through the store at a great savings over the retail rate. This is one way the Co-op can help you to control rising food costs while purchasing natural food and products.

General Buying Club Guidelines:

You must be a current Member-Owner of the Potsdam Food Co-op to use the Buying Club.

Buying Club purchases are not eligible for any discounts. 
The prices of our suppliers are subject to change without notice. The prices in the catalog may vary from the actual order price.
You are responsible for knowing when your order is due to arrive and for picking it up in a timely manner. Ordering deadline and pick up are found on this page.
All orders must be picked up within 2 days of arrival. Orders not picked up within the 2 day period will be assessed a 5% surcharge for each additional week.
Please check all orders carefully at pick up. Some items cannot be returned once they leave the store. (Please see Return Policy)

Buying Club Instructions

To Order: Consult the online catalog at the Buying Club computer, search for your items, and add them to your cart.

There will not be a formal "Check Out" button. Any items present in your cart at the time of the weekly order deadline will be ordered.

***(If you experience difficulty finding specific products and the appropriate number for your item(s) please do not hesitate to ask for assistance in completing your order. We are here to help.)
To Pick Up Your Order:  Locate your product on the shelf and bring it to the register, or ask a cashier for assistance in locating. Please remember to carefully check your product to make sure it is what you ordered. Tell the cashier your name and they will retrieve your payment slip.

Buying Club Return Policy

Returns may be subject to a restocking fee by the Supplier.

If the Co-op is charged a restocking fee, we must pass this charge on to the customer. Exceptions are made if mistakes are by the Co-op or the supplier.  
Perishable and frozen items cannot be returned - please check these items carefully! 
Non-perishable returns must be made within 5 days of your pick up and must be accompanied by your order form and your sales receipt.
Because of these rules it is very important that you carefully check your orders when they are placed and picked up. Make sure you have entered the correct order number and that you have received the correct item when you pick it up. If you have any questions when placing orders, please ask for help.

United Natural Foods Orders (UNFI)

UNFI is an Organic and Natural Foods Industry Leader and the most commonly used distributor in the store. Their catalog includes most of the grocery items on our shelves.

  • Items are available as "each", "case" or "by lb". Please verify your desired quantity before placing an order. 
  • As of 2/9/21, the mark-up is 18% above the UNFI wholesale price, which will show up as a "Member Fee" on your invoice. Calculate your estimated cost by multiplying the wholesale price by 1.18. Wholesale prices may vary in some instances. Actual prices are calculated from the invoice that arrives with your order, and may vary in some instances.
  • Out of stock items will be marked as such on your invoice and will NOT be automatically reordered. You must reorder any Out of Stock items again.
  • Order confirmations are not sent, as this system is not set up for them. You will receive an invoice by email once we have received and processed the order, which will notify you of the status and total cost of your order.

The deadline for ordering from UNFI is Sunday at 4 PM. Items will be delivered on Tuesday. Ordering will resume once each order is received and processed.

Regional Access

Regional Access is a New York State Distributor stocking many local & regional products, and specialty cheeses & meats.

  • Items are available as "each", "case" or "by lb". Please verify your desired quantity before placing an order.
  • The mark-up is 25% above the Regional Access wholesale price, which will show up as a "Member Fee" on your invoice. Calculate your estimated cost by multiplying the wholesale price by 1.25. Wholesale prices may vary in some instances. Actual prices are calculated from the invoice that arrives with your order.
  • Out of stock items will be marked as such on your invoice and will NOT be automatically reordered. You must reorder any Out of Stock items again.
  • Order confirmations are not sent, as this system is not set up for them. You will receive an invoice by email once we have received and processed the order, which will notify you of the status and total cost of your order.

The deadline for ordering from Regional Access is Monday at noon. Items will be delivered on Friday morning. Ordering will resume once each order is received and processed.

Equal Exchange

Equal Exchange is a Worker-Owned Cooperative distributor selling Organic & Fairly-Traded coffee beans, teas, and chocolate bars.

  • Items are available as "each", "case" or "by lb". Please verify your desired quantity before placing an order.
  • The mark-up is 25% above the Equal Exchange wholesale price, which will show up as a "Member Fee" on your invoice. Calculate your estimated cost by multiplying the wholesale price by 1.25. Wholesale prices may vary in some instances. Actual prices are calculated from the invoice that arrives with your order.
  • Out of stock items will be marked as such on your invoice and will NOT be automatically reordered. You must reorder any Out of Stock items again.
  • Order confirmations are not sent, as this system is not set up for them. You will receive an invoice by email once we have received and processed the order, which will notify you of the status and total cost of your order.

The deadline for ordering from Equal Exchange is Tuesday (bi-weekly) at 2pm. Equal Exchange ships by mail and will be delivered in approximately 3-5 business days, at which point you will receive an invoice notifying you that your order is ready to be picked up. Ordering will resume once each order is received and processed.

Frontier Co-op

Frontier Co-op is a Cooperatively Owned distributor of Natural & Organic products. The Co-op carries a large selection of their bulk spices, herbs, teas, and specialty blends. They also have an impressive selection of non-food goods.

  • Items are available as "each". Please verify your desired quantity before placing an order.
  • The mark-up is 25% above the Frontier Co-op wholesale price, which will show up as a "Member Fee" on your invoice. Calculate your estimated cost by multiplying the wholesale price by 1.25. Wholesale prices may vary in some instances. Actual prices are calculated from the invoice that arrives with your order.
  • Out of stock items will be marked as such on your invoice and will NOT be automatically reordered. You must reorder any Out of Stock items again.
  • Order confirmations are not sent, as this system is not set up for them. You will receive an invoice by email once we have received and processed the order, which will notify you of the status and total cost of your order.

The deadline for ordering from Frontier Co-op is Tuesday (bi-weekly) at 2pm. Frontier Co-op ships by mail and will be delivered in approximately 3-5 business days, at which point you will receive an invoice notifying you that your order is ready to be picked up. Ordering will resume once each order is received and processed.

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